Application Letter part 1

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An application letter, also known as a "cover letter," is sent with your resume during the job application process. A letter adds more personality to your application by providing more details about your background and interest in the position, while a resume outlines your professional skills and experience more. In this article, we explain how to write an effective and engaging job application letter.
What is a job application letter?


An application letter is a standalone document you submit to a potential employer to express your interest in an open position. The job application letter explains who you are as a professional and an individual. The letter should highlight your achievements and skills, helping to get the attention of the hiring manager or recruiter responsible for reviewing applications. When written well, this letter explains to the reader why they should ask you in for an interview and highlights the key qualifications that make you a fit for the role.


A job application letter can impress a potential employer and set you apart from other applicants. In your letter, you may also want to show your familiarity with the company to which you’re applying. You can talk about how your professional goals and aspirations align with the company’s goals. It’s important to use your job application letter to showcase aspects of your personality.




Job Application Letter Tips

1. Emphasize your skills and abilities
An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims.


2. Stay concise
Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.


3. Proofread the letter
Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.


4. Review the job listing keywords
Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.


5. Send a letter for every position to which you apply
Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants.




How to format an application letter?


When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager :


1. Use a professional format.
A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.


2. Create the heading.
Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.


Example header :


Your name
Your city and ZIP code
Your phone number
Your email address


Date


Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company physical address


By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.


3. Address the letter to the hiring manager
In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”




Purpose:

The application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.




What to Include in Your Letter ?

As with all cover letters, a job application letter is divided into sections:

• The heading, which includes your name and contact information.

• A greeting, addressed to a specific person, if possible.

• The introduction, which should include why the applicant is writing.

• The body, which discusses your relevant qualifications.

• The close, which thanks the reader and provides contact information and follow up details.

• Your signature to end the letter.




PARTS of a job application letter

There are generally 3 parts to a job application letter. Here's the explanation:




⚫Salutation (opening)

Salutation is the opening section that contains to whom the letter is addressed. The format is,




-Dear sir/madam (when you don't know the name and gender of the recipient)

-Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)




⚫Body of Paragraph (content)

This section contains the gist of the letter. This is also where the last education or work experience is listed and where the job vacancies are found. Complete CV and portfolio included in the envelope can also be included.




⚫Closing (cover)

Closing is the closing part that marks the end of the application letter.

The parts of the letter are more detailed, namely:




⚫Cover letter header

This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.

Example:

Deni Marko

Bon, South Sulawesi, Indonesia | 08672937xxx | necerzbone@gmail.com

Grand Duke

PT. New English Course

Jl. Musi River




⚫Date Line

This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include the date and some don't.




⚫Greetings

The greeting that is often used is "dear". In writing, the author should include the last name of the recipient and put a comma. Example:

Dear Mr. Marko,

Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)




⚫Paragraph 1

This paragraph contains personal information as well as the position/position chosen.




⚫Paragraph 2

In the second paragraph the author lists his personal skills and achievements to ensure that the author is suitable for the position.




⚫Paragraph 3

In this section, the writer reassures the recipients that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.




⚫Closing and signature

Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincerely, regards, your faithfully, etc.




Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. It is best to use polite and non-offensive language.




Example of a job application letter:




HRD Department

Bank Negara Indonesia

Cabang Jakarta Kota

Lada Street No 1st Jakarta Kota.

Dear Sir or Madam,I am writing to you to inquire about the possibility of working in your company that was informed by Website http://www.bni.co.id. I am interested in “Front Liner ” position.My name is Sri Wahyuningsih. I am twenty one years old. I have background in Accounting Diploma III in Polytechnic Negeri Jakarta. And now i have graduate from my college and waiting letter of graduate (Surat Tanda Kelulusan)With my educational background, I’m confident that my qualification and skills could make significant contributions to your company. I will be able to operate computer especially MYOB .Besides that, I am a person who can work either independently or as part of team. I am also initiative, hardworking, and eager to learn. I have been training at Perum Jasa Tirta II Jatiluhur.My resume has been attached which outline my qualification in greater detail. I would appreciate the opportunity to discuss my qualification; please keep this application confidential. I will look forward to hearing from you soon.Sincerely yours,




SRI WAHYUNINGSIH

Video material about Application Letter :





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Do the exercise part E (page 13-14) from the module above and attach the photo in your blog!









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